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Event Coordinator
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Project Manager
Job Purpose & Key Responsibilities
The Project Manager (PM) will oversee projects, while working as a team with Event Services, to execute successful events from beginning to end.
Responsible for executing all technical portions of an event, on time and within budget
Coordinates onsite equipment, onsite labor and vendor relationships
Acts as liaison between Centrifuge Media and Venues
Works closely with cross-functional teams which include Event Services, Creative Services, Finance and Warehouse to ensure internal deadlines are met
Delegates meeting planning tasks to Event Coordinators, as needed, while maintaining responsibility and oversight for quality and timeliness of the tasks being completed
Addresses client needs as directed by Account Manager
Works with the Creative Services Team to execute proposed stage design concepts
Utilizes internal software to ensure equipment needs are communicated to Warehouse
Works with internal teams on Event Close-Out processes
Attends regular training sessions on audiovisual fields, and specific pieces of equipment
Works toward mastering their area of expertise
Specific Knowledge, Skills & Abilities
Ability to work in a team-oriented environment is required
Exceptional attention to detail
Ability to manage multiple projects simultaneously and anticipate/meet deadlines
Technical aptitude with audio-visual, multi-media and/or production is a plus
Should have an overall “Advanced” rating in their prominent area of expertise
Must have strong PPT skills
Must be able to manage vendors and contractors at events, functioning as the Onsite Lead
Minimum Qualifications
Education — Bachelor's degree in a related field; or equivalent training
Experience — 5 or more years in similar position or related field
Additional Information
Above listing is not exhaustive; “other duties as assigned” should be expected
Travel, as well as weekend and off-hours work will be required
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Account Manager
Job Purpose & Key Responsibilities
The Account Manager has excellent communication and project management skills; works on a variety of projects simultaneously and adheres to multiple deadlines. He/she serves as the client’s voice with internal teams and ensures the efforts of various team members and components align with the client’s goals. The Account Manager is responsible for maintaining existing client relationships and developing new ones, and is expected to be involved in client meetings/presentations.
Serves as primary contact with client accounts
Responds to client requests in a timely manner
Thorough understanding of A/V equipment
Knowledge of company capabilities and appropriate implementation in client programs
Manages the project process from initial RFP, through planning to execution of on-site meeting, to reconciliation of budget
Responsible for utilizing and delegating appropriate work to Event Coordinator
Domestic and International travel will be required; approx.. 100-200 days per year
Specific Knowledge, Skills & Abilities
Demonstrated ability to setup and operate various A/V equipment; Proficient in graphics operation
Must possess excellent communication, written, and oral communication skills
Ability to provide clear direction and proactive recommendations
Able to synthesize conflicting input from clients, and diplomatically handle requests
Able to represent agency POV and lead clients to desired acceptance of recommendations
Strong attention to details; ability to document feedback, direction, decisions made
Time management; ability to manage multiple projects and maintain timelines—regardless of travel schedule
Ability to effectively identify problems and develop solutions
Must exemplify company values and display maturity in office and onsite environments
Minimum Qualifications
Education — Bachelor’s degree in Advertising, Marketing or related field
Experience — 3-5 years of experience working in an A/V agency, or similar communications service company
Additional Information
Above listing is not exhaustive; other duties as assigned should be expected
After demonstrated knowledge of company offerings and processes, and equipment proficiency, domestic and international travel will be required
APPLY
Please email your resume to hr@centrifugemedia.com to be considered!
Job Purpose & Key Responsibilities
The Event Coordinator collaborates with the Account and Project Managers, and internal teams to ensure client events, objectives, and service needs are being met.
Ensures deliverables (event specs and collateral) are on time and on schedule throughout project life cycle
Communicates purpose, rationale, needs and due dates of projects
Understands and verbalizes client changes to internal team
Supports day-to-day budget management and reports
Attends regular training sessions on audiovisual fields, and specific pieces of equipment
Works toward mastering their “Specialty” (specifically for following the Project Manager track)
Researches and trains on softwares and equipment as needed and as predicated by Managers
Specific Knowledge, Skills & Abilities
Strong interpersonal, customer service, and telephone skills a must
Ability to work in a team-oriented environment is required
Exceptional attention to detail
Ability to manage multiple projects simultaneously and anticipate/meet deadlines
Ability to self-manage time and prioritize responsibilities
Excellent verbal and written communication skills
Financial acumen critical for detailed financial responsibilities
Familiarity with Audio/Visual equipment and setup a plus
Minimum Qualifications
Education — Bachelor's degree in Business or a related field; or equivalent training
Experience—one to two years in similar position, or in project management role
Additional Information
Above listing is not exhaustive; “other duties as assigned” should be expected
After approx. 12 months of service, and/or demonstrated equipment proficiency, domestic and international travel may be required